Remember Courtesy When Writing

November 29, 2022
Customer service trainer Renée Evenson reminds frontline reps to apply their telephone skills to the written word. “Effective communication is the same whether you speak or write yourmessage,” she says. But sometimes courtesy gets lost in the written word. When responding via email, social media, or chat, remember to use the same phrases of assurance…Continue reading

 

Listen For The Whole Story

November 15, 2022
It’s often counterproductive to respond to customers before they have finished speaking. Even if you think you know how to help, you may not have gotten the whole story, says Stephen Boyd, author of Emphatic Listening. To get the whole story, he suggests these five tips: • Talk less and listen more. • Encourage the…Continue reading

 

Tell Customers What You Are Doing

November 1, 2022
When there is silence on a service call, customers tend to get concerned: Are you still there?What are you doing? Will you return to the call? To keep the customer from worrying, explainwhat you are doing throughout the contact. For example, you might say: “I’m waiting for your order to process, and then I can…Continue reading

 

How To Handle Exceptions

October 18, 2022
"It’s important to be consistent with customers," says author Naomi Karten. "Once a customer’s expectation is set through an experience, that forms their new service expectation until it’s shifted again."So, for example, if a customer comes to a frontline rep with a request that your organization typically would not meet or provide, and in the…Continue reading

 

What Do Customers Really Want?

October 4, 2022
You may not be able to give customers everything they want, but meeting their "human expectations" will help you keep customers happy, satisfied, and loyal. "Customer expectations shift constantly, and they shift easily," says Naomi Karten, author of Managing Customer Expectations. "And just because you know what they are today, doesn’t mean you necessarily know…Continue reading

 

Replying To Customer Email

September 20, 2022
When frontline reps answer customer email or chat, they can build rapport with the same type of mirroring they use on the phone. "For example," says Marvin Sadovsky, a leadership consultant, “if the customer’s email is brief and to the point, that’s what they will respond to most positively in a response. If they send…Continue reading