Customer Service Bulletin

Customer Service Bulletin brings you brief summaries of important tools, tips, and techniques from Customer Communicator newsletter.

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Reduce Customer Call-Backs

One way for customer service reps to minimize repeat calls is to answer the customer's unstated questions before a follow-up call is ever needed. Or, put another way, to answer tomorrow’s questions today. For example, if a customer calls to set up a new service the rep might proactively say, “By the way, people who…Continue reading

 

Holiday Etiquette

It’s December, and that means office parties. Love them or hate them, try to make the most of them. Here’s how: Attend. Even if the party is not mandatory, it reflects well on you as a team player to attend. Shine. When the event is being held during or right after work, your normal dress…Continue reading

 

Top Qualities For Service Success

To succeed in the ever-changing world of customer service, frontline reps can rely on five basic traits. And while service technology may come and go, these traits will never go out of date says customer service trainer Nancy Friedman. Trait 1: Positive service attitude. People with this trait enjoy helping others, and they will put…Continue reading

 

Remember Courtesy When Writing

Customer service trainer Renée Evenson reminds frontline reps to apply their telephone skills to the written word. “Effective communication is the same whether you speak or write yourmessage,” she says. But sometimes courtesy gets lost in the written word. When responding via email, social media, or chat, remember to use the same phrases of assurance…Continue reading

 

Listen For The Whole Story

It’s often counterproductive to respond to customers before they have finished speaking. Even if you think you know how to help, you may not have gotten the whole story, says Stephen Boyd, author of Emphatic Listening. To get the whole story, he suggests these five tips: • Talk less and listen more. • Encourage the…Continue reading

 

Tell Customers What You Are Doing

When there is silence on a service call, customers tend to get concerned: Are you still there?What are you doing? Will you return to the call? To keep the customer from worrying, explainwhat you are doing throughout the contact. For example, you might say: “I’m waiting for your order to process, and then I can…Continue reading

 

How To Handle Exceptions

"It’s important to be consistent with customers," says author Naomi Karten. "Once a customer’s expectation is set through an experience, that forms their new service expectation until it’s shifted again."So, for example, if a customer comes to a frontline rep with a request that your organization typically would not meet or provide, and in the…Continue reading

 

What Do Customers Really Want?

You may not be able to give customers everything they want, but meeting their "human expectations" will help you keep customers happy, satisfied, and loyal. "Customer expectations shift constantly, and they shift easily," says Naomi Karten, author of Managing Customer Expectations. "And just because you know what they are today, doesn’t mean you necessarily know…Continue reading

 

Replying To Customer Email

When frontline reps answer customer email or chat, they can build rapport with the same type of mirroring they use on the phone. "For example," says Marvin Sadovsky, a leadership consultant, “if the customer’s email is brief and to the point, that’s what they will respond to most positively in a response. If they send…Continue reading